This paper provides an overview of the design and development of a web-based Student Clearance Management System to automate multi-departmental clearance workflows in higher education institutions. The system is developed by using Django framework and MySQL database, and includes role-based access control, department-wise document submission, automated email notification and QR code enabled clearance certificate verification. A workflow driven architecture allows for independent review and authorization by administrative units such as the library, bursary and academic affairs using a unified web interface while tracking clearance progress in real time. The proposed system overcomes some of the limitations of manual clearance processes, such as the delays, data inconsistency, and poor interdepartmental coordination. With the enforcement of structured workflows, audit trails and secure access controls, the operational efficiency, transparency and data integrity of the system is improved. The implementation is a showcase of how modern web technologies and workflow management can be used to support the scalable and secure digital transformation of academic administrative processes.